You might have come across numerous blogs on project management, its benefits, and its uses. However, there are numerous pitfalls; perhaps you aren’t aware of them. Even if you use the best project management software, you couldn’t get out of these traps unless you have prior knowledge of it.
Briefly, every project has several details you need to have an eye on. Be it resources, tasks, or even client meetings, every project management process has certain traps.
Obviously, project management software reviews indicate that it helps you overcome these challenges, and in this article, we are showing you HOW to avoid them.
1. Misalignment of Functionality and Scope
First and foremost thing, many project managers don’t spend ample time defining the project’s scope and objectives. Even if they do that, they don’t analyze the alignment between the kind of project they have taken and whether it fits their own business goals.
How to Avoid?
When you clearly define the objective and purpose, you can overcome many unexpected future problems well in advance. You can figure out the project’s objectives and how it is going to contribute to your ROI. This helps you to prioritize and schedule the requirements in the project management software.
2. Pulled towards Distractions
Despite having a clear plan for the next six months of the project, some projects fail miserably due to their employees’ distractive attitude. This problem is that many employees are overwhelmed with the amount of work they have allocated, which leads to procrastination.
How to Avoid?
You can pull back this situation by breaking down bigger goals into smaller sprints and setting realistic deadlines to achieve them. Many project management software has project planning dashboards that can create sprints, timelines, and milestones, thereby scheduling them in the calendar.
3. Obscure Roles and Responsibilities
Sometimes, tasks are not delegated based on talent but based on availability. Of course, it is important to check for convenience, but the quality is a priority in work. The roles and responsibilities of every team member must be clearly explained from the beginning.
How to Avoid?
Schedule a meeting with all team members to ensure the expectations and desired outcomes from each of them precisely. Put all these details in the scope statement of a project management software for the display. This sets the projects to go on the right path.
4. Notifying Of Complications at the Eleventh Hour
This is common. Not all project managers feel it is good enough to contact the client when a problem arises. They fear to address the issue to clients fearing their dissatisfaction. Professionally, it is not the right to practice.
How to Avoid?
The solution is simple. Inform the client about the issue that is related to the scope and budget as soon as possible. This keeps up the trust even though, at first, the client might be unhappy with the issue. Sooner or later, you are going to troubleshoot the issue and continue the project successfully.
5. Inadequate Communication
Communication between the team is the central issue in every project. Team members might assume one thing when a project manager conveys something entirely different. Mainly, body languages, multiple platforms of communication, or simply an inadequacy in getting their point across confuse people and lead to misinterpretations.
How to Avoid?
Firstly, make sure all the team members are on the same page. Use a common platform like project management software to communicate with everyone involved in the project. Stick to one format. Chat options, discussion forums, instant messaging, be any of it. Though all these online interactions lend you a hand to a certain extent, choose a face to face meeting or virtual meetings to effectively communicate the most important messages and instructions.
Before You Move
It is up to you to root out the problems before they build up and create a mess. A project management software combined with these strategies will help you get rid of the traps.