Whether you accidentally sent an email to the wrong person or you simply changed your mind after hitting “send,” recalling an email in Outlook is fairly simple. Here’s a step-by-step guide on how to do it.
Table of Contents
Introduction
In Outlook, you can recall a message that you’ve sent if you need to make a change or if it was sent to the wrong recipients. If the message
hasn’t been read yet by the recipients, it will be permanently deleted from their Inboxes, and they won’t receive any notification that you tried to delete it. If the message has already been read, they’ll still see that you tried to delete it, but they’ll be able to view the contents of the message in their Deleted Items folders.
There are two ways to recall a message in Outlook: using a rule or directly from the Sent Items folder.
Why you might want to recall an email in Outlook
When you recall an email in Outlook, you’re essentially asking the recipient to delete the email message from their inbox and any other folders they may have moved it to. You can only recall emails that you’ve sent within the last 24 hours, and there’s no guarantee that the recipient will comply with your request. If they’ve already read the message, they may not see any reason to delete it.
How to recall email in outlook
Do you wish you could take back an email after you’ve sent it? With Microsoft Outlook, you can recall a sent message whether it’s gone to the wrong person or you just changed your mind.
Here’s how to do it:
First, open Microsoft Outlook and find the “Sent” folder. This is where all of your sent messages are stored. Find the email that you want to recall and click on it to open it.
Once the message is open, click on the “Message” tab at the top of the screen. Then, click on “Actions” and select “Recall This Message.”
A new window will pop up with two options: “Delete unread copies of this message” and “Delete unread copies and replace with a new message.” If you want to completely stop the email from being delivered, select the first option. Otherwise, choose the second option if you want to send a replacement message.
Once you’ve selected your preferred option, click on “Ok.” Your recalled message will now be replaced with a new one (if you chose that option) or deleted entirely (if you chose the first option.)
How to recall an email in outlook web app
It’s easy to recall an email in Outlook Web App. First, open the message you want to recall. Then, click the More options menu at the top of the message. From there, select Recall This Message. A pop-up window will appear, letting you choose whether to delete unread copies of the message or replace it with a new one. Finally, click Ok to confirm your selection.
How to recall a message in outlook
To recall a message in Outlook, first open the message you want to recall. On the Message tab, in the Actions group, click Other Actions, and then click Recall This Message.
In the Recall This Message dialog box, you have two choices:
- Delete unread copies of this message: This replaces the message with a note that says the message has been deleted. The original text of your message is replaced with a notice that states “This message was deleted” in the body of the email. If someone has already read the message, they will still be able to see it.
- Delete unread copies and replace with a new message: With this option selected, you can enter new text for your recalls message, and then click Send. The original message is deleted and replaced with a new one that contains the text you entered.
Variations Between Different Versions of Outlook
There are slight variations in how you recall an email in different versions of Outlook. In Outlook 2019 and newer, open the message you want to recall. Under Message tab, in the Move section, click Actions, and then click Recall This Message. From the menu that appears, click Delete unread copies of this message and replace with a new message or Delete unread copies and notify recipients.
Why Recall Sometimes Doesn’t Work
When you send an email message, you might not always get the response you want right away. Maybe you send a message to your boss asking for a raise, and she doesn’t respond. Or maybe you realize that you made a mistake in the message after you sent it. That’s when the “recall” feature in Outlook can come in handy.
The recall feature lets you attempt to take back an email message after you’ve sent it. The message is retrieved from the recipient’s mailbox and returned to you so that you can make changes and then resend it. But there are a few things to keep in mind about recalls before you use this feature.
First, recall only works if the recipient has not yet read the message. If the recipient sees the message before you recall it, your recall attempt will fail. Second, even if the recipient hasn’t read the message, there’s no guarantee that your recall will succeed. The reason for this is that when Outlook attempts to recalling a message, it sends a request to the server where the message is stored. If that server is offline or unavailable, Outlook won’t be able to retrieve the message and your recall will fail.
Third, if your recall succeeds, the original email message is deleted from both your Sent Items folder and from the recipient’s mailbox. So if you need to refer back to that original email later on, you won’t be able to find it.
For these reasons, it’s important to use caution when recalling email messages. Make sure that you really need to recall a message before attempting to do so.
FAQs about recalling emails in Outlook
Q: Can I recall an email after I’ve already hit send?
A: The ability to recall a sent message is a feature available only in Microsoft Outlook, and it only works if both the sender and recipient use Outlook. If you attempt to recall a message using Outlook but the recipient doesn’t use Outlook, they will still receive the original message.
Q: Can I recall an email if the recipient has already read it?
A: Once a message has been opened by the recipient, you will not be able to recall it.
Q: How do I recall an email in Outlook?
A: To recall a sent message in Outlook, open the Sent Items folder and double-click on the message you want to recall. In the Message window that opens, click on the Actions menu and select Recall This Message. From there, you can choose to delete unread copies of the message or delete all copies of the message.
Conclusion
If you’ve sent an email and realize that you made a mistake, you can recall the email in Microsoft Outlook. To do this, go to the “Sent Items” folder and open the email that you want to recall. Click on the “Actions” menu and select “Recall This Message.” You will then have the option to send a replacement message or delete the original message.
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